The Components of Project Management: Teaching Teens Management Skills

Group work is a large part of both the academic and professional worlds. Group work is assigned most often when a project needs to be completed that is too large for one person to handle in a timely manner. There are many components to large-scale group projects, many of which will need careful oversight and management. Typically, the components of a large project that will need to be defined and managed include the objective, scope, resources, responsibilities, action items, risk factors, schedule, and budget.

The objective of the project should be a clear statement of the concrete results you hope to achieve. The scope of the project should encompass the objective(s) but should also detail what else may be involved in completing the project. This can include information about the project length, how it will be presented, and any other requirements. The next section you should work on is resources, which can include obvious ones such as time, workers, and materials. Resources should also include information about the budget (if necessary), reference materials, or anything else that will be needed to complete the project, whether that means a piece of equipment for a manufacturing project or things like transportation or cellphones for a group project for school.

In any team project, it is important for all members of the group to contribute and for one person to be in charge of supervising the work. This person will be in charge of their own part of the project but will also make sure that the rest of the group is completing their parts on time. It’s important to carefully plan out each person’s action items, the list of responsibilities that they have for getting the project done, as well as the overall schedule for the project, a timetable for ensuring that the deadline is met. A good timetable will include enough time for each task to get done as well as time to work around any problems that may arise.

Considering risk factors, possible unforeseen circumstances that could threaten the group’s ability to get the project done on time, is a key part of project planning. It’s important to outline a backup plan that explains the risk factors and how the group will handle the situation if, for instance, a group member falls ill and can’t complete their work or a resource you need is suddenly unavailable.

A well-managed project must also stay within budget. The budget should include enough money for the resources needed as well as a little extra in case costs unexpectedly rise.

  • Developing Measurable Objectives: It can be difficult to set clear objectives for a large project. This presentation will walk you through the basics of developing objectives that are clear and attainable.
  • How to Frame Goals and Objectives in a Project Proposal: For many projects, you must write a project proposal that includes your objectives. Learn more about how to write your objectives for a reader other than your group members in this short article.
  • SMART Objectives: Objectives are the goals of your project, and they should be specific, measurable, attainable, relevant, and time-bound.
  • Project Scope: The scope of your project should clearly define what you will do and make it clear what you will not do.
  • Seven Key Questions to Help You Define the Scope of Your Design Project: Because the scope of a project can be large, it is often difficult to make sure you have included everything. This short article gives you questions to ask yourselves as a group to make sure your project scope is addressing all important areas.
  • Determine and Secure Resources: Practice how to allot your time and other resources to ensure that you have everything you need to get the job done.
  • Resource Management: Learn how major resources are acquired in large projects in the professional world by reading through these sample project resource planning sheets.
  • Standard Project Roles and Responsibilities: Every project can be broken down into parts that can be assigned to group members to make sure that everything is completed. This article details some of the most common group responsibilities.
  • A Day in the Life of a Project Manager: Read this article to understand the basic responsibilities of a project manager.
  • Who Should Be on Your Project Team: The Importance of Project Roles and Responsibilities: It’s important to assign each member specific responsibilities for the duration of the project.
  • Manage Issues and Action Items Like a Pro: This article offers tips for making sure that each action item is handled successfully.
  • How to Replace Minutes With Action Logs: Meetings are a crucial part of group work, helping to make sure that the members of the group are all on the same page. Many groups take meeting minutes to detail the goals that were set, but this guide teaches you how to turn these notes into a list of action items to move the project forward.
  • Don’t Wait Until After the Meeting to Start Your Action Items: The best way to make progress toward completing your project is to always be working on it, including during group meetings.
  • Risk Identification and Analysis: Many projects have unforeseen hurdles that can make completion of the project difficult. This article offers advice on anticipating the risks to your project and how to overcome them.
  • Categories of Project Risks: There are several categories that project risks can be broken down into, and understanding them can help you better determine the actions needed to prepare for them.
  • The Importance of Project Risk Management: To successfully complete a project, any risks or issues that come up must be handled in the same organized manner as the rest of the project.
  • Develop a Project Schedule: The schedule should include group meetings, individual work, and time needed to solve issues that come up unexpectedly.
  • Project Planning, Delivery, and Controls: This guide teaches you more about how to design the work and outcome of a project so that you can create an effective project schedule.
  • Define an Initial Project Budget: This short lesson shows you how to consider what is needed for your project and turn it into a list of things you must budget for.
  • Budget Planning: This short article describes how to assess the actual cost of your resources as well as how to plan for any extras that might be required.

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